GuidesCoda

How to Create Views in Coda

Learn how to create, customize, and manage multiple views of the same Coda table using filters, sorts, and layouts like Board or Calendar.

Quick answer

In Coda, open any table, click the + next to existing view tabs (or use the View menu) to create a new view, then choose a layout like Table, Board, Calendar, Gallery, or Detail. Filter, sort, and group the view independently, rename it, and it stays synced to the same underlying data.

Steps at a glance

  1. Open the table you want to build a view from
  2. Click the + icon next to the view tabs
  3. Choose a layout: Table, Board, Calendar, Gallery, or Detail
  4. Apply filters and sorts specific to this view
  5. Group rows or hide columns as needed
  6. Rename the view tab for clarity
  7. Adjust sharing settings if collaborators need access

Summary

Views in Coda let you display the same table data in multiple formats — like a kanban board, calendar, or filtered list — without duplicating information. Each view can have its own filters, sorts, and grouping while staying connected to one source of truth, making it easy to give different teams the perspective they need.

Step-by-step guide

  1. Step 1

    Open the table you want to view differently

    Navigate to the doc containing your table and click on it to open it. If you haven't built the table yet, follow the steps to /guides/coda/create-a-table first, since every view is built on top of an existing table's data.

  2. Step 2

    Add a new view from the tabs bar

    Look for the row of tabs above your table (the first tab is usually the default table view). Click the + icon at the end of this tab row to add a new view, or use the row menu and select "New view" from the options.

  3. Step 3

    Choose a layout for the new view

    Coda offers several layout options including Table, Board, Calendar, Gallery, Detail, and Chart. For a task workflow, try building a /guides/coda/create-a-kanban-board style Board view, or use Calendar for date-based planning as described in /guides/coda/create-a-calendar-view.

  4. Step 4

    Set filters and sorts for this view

    Click the Filter button in the view toolbar to show only rows that match specific conditions, such as status or assignee. Use the Sort button next to it to order rows by date, priority, or any other column without affecting the original table or other views.

  5. Step 5

    Group rows and adjust visible columns

    Click Group to organize rows into sections, such as by status or owner, which works especially well in Board and Table views. Use the column visibility settings to hide fields that aren't relevant to this particular view — this only changes the display, not the underlying data structure covered in /guides/coda/add-columns-to-a-table.

  6. Step 6

    Rename and reorder your views

    Double-click the view's tab name to rename it something descriptive, like "Design Board" or "This Week's Tasks." Drag tabs left or right to reorder them so the most-used views appear first.

  7. Step 7

    Share or restrict access to the view

    Open the Share menu in the top-right corner of the doc to control who can see or edit the doc overall. For view-specific restrictions, use row filters tied to a user identity column so each person only sees rows relevant to them, which is useful for building personalized dashboards without creating separate docs.

Why this matters

You've built a project tracker, but your design team wants a visual board while leadership wants a filtered summary. Instead of maintaining two separate tables, you create views so everyone sees the same live data in the format that works best for their workflow, cutting down on duplicate entry and confusion.

Frequently asked questions

  • Does creating a new view duplicate my data?

    No. Views are just different lenses on the same table — filters, sorts, and layout choices are saved per view, but the rows and columns remain a single shared dataset.

  • Can I limit what other people see in a shared view?

    Yes. Combine row filters with a user column (like an email or person field) so each viewer only sees rows matching their identity, which is a common way to build personalized views without duplicating the doc.

  • How many views can I create on one table?

    There's no practical limit on the free plan — you can add as many Table, Board, Calendar, Gallery, or Detail views as your workflow needs, and switch between them using the tabs above the table.

  • Can I export a specific view instead of the whole table?

    Filtered and sorted views reflect what's currently displayed, and you can export that visible data, though the export still pulls from the same underlying table rather than a separate dataset.

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