How to add a task to multiple projects in Asana
Add one Asana task to a second project from its details pane, so the same work appears in both project lists without creating a duplicate copy.
Quick answer
Open the task's details pane, find the Projects field, and click the plus next to it. Type the name of another project, then pick it from the results. The task now lives in both projects, and its details pane lists each project with its own section, so you update it once.
Steps at a glance
- Open the task details pane
- Click the plus next to Projects
- Type the second project's name
- Select the project from the results
- Check both projects are listed on the task
- Open the second project to see the task
Interactive demo
Summary
Asana lets a single task belong to more than one project at the same time. You add it from the Projects field in the task details pane, and it then appears in each project without a copy.
Step-by-step guide
Step 1
Click the plus next to Projects
Open the task you want to share so its details pane appears on the right. Find the Projects field, which lists the project the task is already in, and click the plus beside it.
Step 2
Search for the second project
A text field labelled Project name opens. Click into it and type the first few letters of the project you want to add.
Step 3
Select the project to add
Matching projects appear in a list below the field. Click the project you want, here Q1 content calendar. Ignore the Create project for option unless you want a brand new project.
Step 4
Check the task now lists both projects
The details pane now shows both projects, each on its own row. The new row shows the project name and a section menu set to Untitled section, so you can move the task into the section you want.
Step 5
Open the second project to see the task
Click the second project in the left sidebar. The same task is listed there, and any change you make to it in one project shows in the other. To take it out of a project later, use Remove project in the details pane.
Why this matters
You have work that matters to two teams, such as a plan review that sits in a requests list and a content calendar. Adding it to both projects keeps one task to update, so nobody tracks a stale duplicate.
Frequently asked questions
Does adding a task to a second project create a copy?
No. It is the same task shown in both projects, so a change made in one place shows in the other.
Can I take the task out of a project afterwards?
Yes. Use Remove project on that project's row in the details pane to take the task out of it.
Related guides
Continue with more step-by-step guides for getting work done.
How to add a task in AsanaLearn how to add a task in Asana from a project's List view: click Add task, type a task name, then use the details pane to set an assignee and due date.
How to add a project in AsanaLearn how to add a project in Asana: start a blank project from the sidebar, name it, keep the default views, and create it in six clicks.
How to use sections in an Asana projectLearn how to use sections in an Asana project: collapse them, open section actions, add a new section, add tasks to it, and switch to Board view.
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