How to use workload view in Asana
Add the Workload tab to an Asana project, then read task counts by person on a calendar, move between periods, and expand a row to see tasks.
Quick answer
Open your project, click Add tab, and choose Workload to add the view right inside the project. It shows total tasks and each person's task count across a calendar of days. Use Next period and Today to move through time, and expand a person's row to see their tasks.
Steps at a glance
- Open a project and click Add tab.
- Choose Workload from the tab menu.
- Use Next period to look ahead.
- Check the Task count measure.
- Use Group to organize the rows.
- Click Today to return to the current date.
- Expand a person's row to see their tasks.
Interactive demo
Summary
Workload is a project view that shows how many tasks each person has across a calendar of days. It helps you spot who is overloaded or free before you assign more work.
Step-by-step guide
Step 1
Open the Add tab menu
Open the project you want to review. In the row of tabs under the project name, click **Add tab** to see the views you can add to the project.
Step 2
Choose Workload
In the menu, find the **Workload** option, described as a way to see how busy your team is based on tasks and subtasks. Click it to add the Workload tab to the project.
Step 3
Move to the next period
The view opens with a calendar of days, a Total tasks row, and a row for each person plus Unassigned. Click **Next period** to move forward, or **Previous period** to look back.
Step 4
Change what workload measures
The toolbar shows **Task count**, the measure the view uses for each person. Check it to confirm that the numbers in the calendar count tasks.
Step 5
Group the rows
The **Group** button in the toolbar controls how the rows are organized. Use it when you want to compare workload another way.
Step 6
Jump back to today
After you move through the calendar, click **Today** to return to the current date.
Step 7
Expand a person to see their tasks
Click the arrow beside a person's name, such as **Arclet**, to open their row and see the tasks behind the count.
Why this matters
You are about to hand out new work and want to know who already has a full week. Workload shows each person's task count by day, so you can assign tasks without guessing or overloading anyone.
Frequently asked questions
Where do I add the Workload view?
Open a project and click Add tab in the row of tabs under the project name. Then choose Workload.
What does the Total tasks row show?
It sits at the top of the calendar, above the row for each person and the Unassigned row.
Related guides
Continue with more step-by-step guides for getting work done.
How to use timeline view in AsanaOpen an Asana project in Timeline view to see tasks laid out by date, then add a task, move between periods, zoom the scale, and sort the view.
How to use calendar view in AsanaLearn how to open the Calendar tab in an Asana project, move between months, and read due dates so you can plan work across the month at a glance.
How to assign a task in AsanaLearn how to assign a task in Asana from the project List view: pick the Assignee cell, choose a teammate, and confirm their name shows on the row.
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