How to use workload view in ClickUp
Add a Workload view to a ClickUp List to see who is assigned what each day, spot busy days early, and read task counts per person at a glance.
Quick answer
Open a List in ClickUp, click View in the view bar, and choose Workload. ClickUp adds a Workload tab that groups tasks by assignee and lays them out by day. Each person gets a row, and each day shows how many tasks are scheduled, so you can spot busy days before work piles up.
Steps at a glance
- Open the List you want to check
- Click View in the view bar
- Choose Workload from the Views for tasks list
- Find your row in the Workload tab
- Read the task count on each day
Interactive demo
Summary
Workload view lays out tasks by person and by day, so you can see who has too much or too little scheduled. It is a quick way to balance work across a team before deadlines slip.
Step-by-step guide
Step 1
Click + View
Open the List you want to review. In the view bar next to List and Board, click View. A picker opens with the views you can add to this List.
Step 2
Choose Workload
In the Views for tasks group, click Workload. ClickUp adds a Workload tab next to your other views and opens it straight away.
Step 3
Check the workload per person
The view is grouped by assignee, so each person gets their own row. Find your row to see the days laid out to the right. Tasks need an assignee and a date to show up, and a Set capacity control sits beside each person's name.
Step 4
Read each day's assigned tasks
Each day shows a count of the tasks scheduled for that person. Hover a day to see its details. A day with tasks stands out in colour, which helps you spot busy days at a glance.
Why this matters
You have a launch coming and three tasks, and you need to know whether anyone is overloaded. Workload view shows each person's scheduled tasks day by day, so you can move work early instead of finding out on deadline day.
Frequently asked questions
Does Workload view work on the free plan?
In this capture it was available from the Views for tasks list on a free workspace and created without any upgrade prompt.
How are people grouped in the Workload view?
The view is grouped by assignee, so each person has a row, with an Unassigned row for tasks nobody owns.
Related guides
Continue with more step-by-step guides for getting work done.
How to assign a task in ClickUpAssign a ClickUp task from List view: open the Assignee cell, pick yourself from the picker, close it with Esc, and confirm the avatar on the row.
How to set due dates in ClickUpSet a due date on any ClickUp task from the List view. Pick a quick option such as Next week or a day on the calendar and see it in the Due date column.
How to use Gantt view in ClickUpAdd a Gantt view to a ClickUp List, read your tasks as bars on a timeline, and switch the time period between Day, Week, Month, Quarter and Year.
Create interactive demos like this one — free, no coding required.
Start for free →