How to Share a Coda Doc

Learn how to share a Coda doc with teammates, set access levels, and control permissions using sharing and link settings.

Quick answer

To share a Coda doc, open it and click the Share button in the top-right corner. Enter the email addresses of people you want to invite, choose their access level—Can view, Can comment, or Can edit—then click Invite. Alternatively, click Copy link to share instant access with anyone who has the URL.

Steps at a glance

  1. Open the doc you want to share
  2. Click the Share button in the top-right corner
  3. Enter email addresses or copy the share link
  4. Select an access level for each person
  5. Click Invite to send the invitation
  6. Adjust link sharing settings if needed
  7. Review access regularly to keep it current

Summary

Sharing a Coda doc lets you bring teammates into your workspace so they can view, comment on, or edit your work in real time. Coda gives you granular control over who sees what, making it easy to collaborate on anything from a simple notes doc to a full project tracker.

Step-by-step guide

  1. Step 1

    Open the doc you want to share

    Log in to Coda and open the specific doc from your workspace home screen. If you haven't created the doc yet, see the guide on how to create your first doc before continuing with sharing.

  2. Step 2

    Click the Share button

    Look for the Share button in the top-right corner of the doc, next to your profile icon. Clicking it opens a panel where you can manage everyone who has access and adjust individual permissions.

  3. Step 3

    Invite people by email

    Type the email address of the person you want to add into the invite field. Coda will show matching contacts if they're already in your organization's directory, or you can invite anyone by entering their full email.

  4. Step 4

    Choose an access level

    Before sending the invite, select whether the person can view, comment on, or edit the doc. Can view gives read-only access, Can comment allows feedback without changes, and Can edit lets them modify content, tables, and pages directly.

  5. Step 5

    Send the invitation

    Click Invite to send the sharing notification by email. The recipient will get a link that opens the doc directly in their browser, and their name will appear in the list of people with access.

  6. Step 6

    Use link sharing for broader access

    If you need to share with a larger group, click Copy link in the Share panel and set the link's default permission level. Anyone with the link can then access the doc according to that permission, which is useful for sharing across a whole team or workspace.

  7. Step 7

    Review and adjust access over time

    Open the Share panel periodically to check who has access and update permissions as roles change. For more detailed control over folders, individual pages, or specific collaborators, check the guide on how to set permissions in Coda.

Why this matters

You've just built a project tracker or knowledge base in Coda and now your team needs access to use it. Sharing the doc correctly means teammates can view or edit exactly what they need, without risking accidental changes to sensitive sections or data they shouldn't touch.

Frequently asked questions

  • Can I share only one page of a Coda doc instead of the whole thing?

    Yes. Coda lets you set sharing permissions at the page level in addition to the whole doc. Right-click the page in the sidebar, choose its sharing settings, and select who can access that specific page.

  • Do people need a Coda account to view a shared doc?

    People with view or comment access can often open the doc link without creating a full account, though they may need to sign in with an email or Google account depending on your workspace's settings.

  • What's the difference between inviting someone by email and sharing a link?

    Inviting by email adds a specific person with a defined access level and sends them a notification. Sharing a link grants access to anyone who has the URL, based on the permission level you set for the link itself.

  • Can I remove someone's access after sharing the doc?

    Yes. Open the Share panel, find the person's name in the access list, and select Remove to revoke their access immediately. They will no longer be able to open the doc after this change.

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