How to use Gemini for summarizing meeting notes

Paste raw meeting notes into Gemini to get decisions, action items with owners and open questions, then turn the action items into a follow-up email.

Quick answer

Open a new Gemini chat, paste your raw meeting notes, and ask it to summarize them into decisions, action items with owners, and open questions. Click Send message, read the structured summary, then ask Gemini to turn the action items into a follow-up email and click Copy to use it.

Steps at a glance

  1. Open a new Gemini chat and paste your raw meeting notes.
  2. Ask for decisions, action items with owners, and open questions.
  3. Click Send message and read the structured summary.
  4. Ask Gemini to turn the action items into a follow-up email.
  5. Click Send message again and review the draft.
  6. Click Copy to take the email into your mail app.

Interactive demo

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Summary

Gemini can turn messy meeting notes into a clean summary with decisions, action items and open questions. You can then ask it for a follow-up email in the same chat, so the recap goes out while the meeting is still fresh.

Step-by-step guide

  1. Step 1

    Send your meeting notes

    Start a new chat and click the prompt box that reads Where should we start?. Paste your raw notes, then add one line asking Gemini to summarize them into decisions, action items with owners, and open questions. Click Send message to submit.

  2. Step 2

    Ask for a follow-up email

    Gemini replies with the notes grouped under Decisions, Action Items and Open Questions, with each action item assigned to a role. Check the owners and dates against your notes. In the prompt box, type a request to turn the action items into a follow-up email, then click Send message.

  3. Step 3

    Copy the email

    Gemini writes a subject line and a short message that recaps the decision, lists each owner's task, and carries over the open question. Replace the placeholder sign-off with your own name. Click Copy under the reply to take the draft into your email app.

Why this matters

You leave a meeting with a page of rushed notes and the team expects a recap today. Summarizing in Gemini gives you owners and open questions in seconds, and the follow-up email means nobody has to ask what happens next.

Frequently asked questions

  • Can I ask Gemini to redo a summary?

    Yes. Click Redo under a reply to generate a new version, or send a follow-up in the same chat describing what to change.

  • Does the summary include open questions?

    Yes, when you ask for them. In this example Gemini listed the pricing page question under Open Questions and carried it into the follow-up email.

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