How to share your Airtable base with others
Learn how to share your Airtable base with others by inviting a collaborator by email, adding an optional message, and sending the invite.
Quick answer
To share an Airtable base, open the base and click Share. In the Invite collaborators tab, type an email address in the Invite by email field, select the new collaborator, optionally add a message, and click Invite. The Notify people option is checked by default.
Steps at a glance
- Open your base and click Share
- Type an email address in Invite by email
- Select the new collaborator
- Add an optional message
- Click Invite to send
Interactive demo
Summary
Sharing a base lets teammates view and work in the same Airtable data. The Share dialog invites people by email or through an invite link, so you control who gets in.
Step-by-step guide
Step 1
Open the Share menu
Open your base, then click **Share** in the top right corner. The Share dialog opens on the **Invite collaborators** tab.
Step 2
Type an email address to invite
Click the **Invite by email...** field and type the address of the person you want to add. The dialog also shows an invite link under **Invite via link**.
Step 3
Select the new collaborator
Click the suggestion that shows the address with **New collaborator** under it. The dialog moves to a second view with the address listed as a recipient.
Step 4
Optionally add a message
Click the **Add a message (optional)** box and write a short note for the recipient. The **Notify people** checkbox is checked by default.
Step 5
Send the invite
Click **Invite** to send it. Use **Cancel** instead if you want to go back to the main share view without inviting anyone.
Why this matters
You have built a base and a teammate needs to see or update it. Inviting them by email gets them into the same data without exporting files or sending copies back and forth.
Frequently asked questions
Can I share without typing an email address?
The Share dialog also has an Invite via link section with a Copy link button. It notes that anyone can access as an editor.
Is the message required?
No. The message box is labeled optional.
Related guides
Continue with more step-by-step guides for getting work done.
How to create a database in AirtableCreate a database in Airtable from scratch: start a blank app from the home screen, then rename your new base so it is easy to find later.
How to add records in AirtableAdd records to an Airtable table in Grid view: click the plus under the last row, type a name into the new row, and check the record count.
How to add a new field in AirtableAdd a new field to an Airtable table from grid view: open the add field menu, pick a field type, name it, and create the new column in seconds.
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