How to sync an Airtable calendar to an external calendar

Create an Airtable Calendar view, then use Share view to get a sync link you can paste into another calendar application so records appear there.

Quick answer

Open your Airtable calendar view, click Share view, and choose Sync to an external calendar. Airtable shows a link ending in iCal. Copy it with Copy link and paste it into the calendar application you use. Create a Calendar view first, using a date field such as Start date.

Steps at a glance

  1. Click Create new... in the views sidebar
  2. Choose the Calendar view type
  3. Name the view and click Create new view
  4. Pick a date field such as Start date
  5. Click Share view in the toolbar
  6. Choose Sync to an external calendar
  7. Copy the link into your calendar application

Interactive demo

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Summary

An Airtable Calendar view places your records on a month grid based on a date field. The Share view menu can turn that view into a link for another calendar application, so your dates sit next to the rest of your schedule.

Step-by-step guide

  1. Step 1

    Open the create menu

    Open the views sidebar in your base. Click **Create new...** above the list of views to see the view types you can add.

  2. Step 2

    Choose the Calendar view type

    Select **Calendar** from the list of view types. It sits alongside Grid, Gallery, Kanban, List and Form.

  3. Step 3

    Name the view and create it

    Type a name in the view name box, such as "Launch calendar". Leave **Collaborative** selected and click **Create new view**.

  4. Step 4

    Pick the date field

    In the "Choose date fields" dialog, open **Choose or create a date field** and select **Start date**. Click **Done**. Airtable places each record on the calendar using that field, and records without a date wait in the side list.

  5. Step 5

    Open the share menu

    Click **Share view** in the calendar toolbar. The menu shows a link to the view and further sharing options.

  6. Step 6

    Choose to sync to an external calendar

    Find **Sync to an external calendar** in the share menu. Airtable shows a link below it, with the note "Paste this link into your calendar application."

  7. Step 7

    Copy the iCal link into your calendar app

    Hover over **Copy link** next to the sync link and click it when you are ready. Paste the link into the calendar application you want to use. Share the link only with people who should see these records.

Why this matters

You plan launches in Airtable, but your team checks their own calendar every day. Syncing the Calendar view gives you a link to paste into that calendar application, so records with dates show up where people already look.

Frequently asked questions

  • Do I need a date field before I create a Calendar view?

    Yes. The dialog asks you to choose or create a date field, and you cannot finish until one is selected.

  • Where do I find the sync link?

    Click **Share view** in the calendar toolbar. The link sits under **Sync to an external calendar**.

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