How to use the inbox in Asana
Learn how to open your Asana Inbox, filter notifications, bookmark or archive them, and find them again later from the Bookmarks and Archive tabs.
Quick answer
Open Inbox from the left sidebar to see your notifications on the Activity tab. Use Filter to narrow the list, bookmark notifications you want to keep, and archive the ones you have dealt with. Check the Bookmarks and Archive tabs to find them later, and use Manage notifications to change your settings.
Steps at a glance
- Click Inbox in the left sidebar
- Click Filter to narrow the list
- Hover a notification and use Add to bookmarks
- Use Archive once you have dealt with it
- Open the Bookmarks tab to review saved items
- Open the Archive tab to find archived ones
- Click Manage notifications for your settings
Interactive demo
Summary
The Asana Inbox collects the notifications about your tasks and activity in one place. You can filter it, bookmark what matters and archive the rest, so nothing important gets buried.
Step-by-step guide
Step 1
Open your Inbox
In the left sidebar, click **Inbox**. It opens on the **Activity** tab, which lists your recent notifications grouped by time, such as Past 7 Days.
Step 2
Filter your notifications
Click **Filter** above the list to narrow down what you see. Use it when the Activity tab holds more notifications than you want to scan.
Step 3
Bookmark a notification to keep it
Point at a notification to reveal its actions, then click **Add to bookmarks**. Use this for anything you need to come back to.
Step 4
Archive a notification once you have dealt with it
On the same notification, click **Archive** to clear it from your Activity list. Archiving keeps the list focused on what still needs your attention.
Step 5
Review bookmarked items
Click the **Bookmarks** tab at the top of the Inbox. Notifications you bookmarked appear here. If you have not bookmarked any yet, the tab tells you to bookmark a notification to see it here.
Step 6
Find archived notifications
Click the **Archive** tab to see notifications you archived. If you have not archived any yet, the tab says so and offers a **Back to Activity** button.
Step 7
Control which notifications you receive
Click **Manage notifications** at the top right of the Inbox to review your notification settings.
Why this matters
You come back after a day away and your notifications have piled up. Sorting them with bookmarks and Archive lets you keep the ones you still need to act on and clear the rest, so you start with a short list.
Frequently asked questions
Where do I find my notifications in Asana?
Click Inbox in the left sidebar. Your notifications are listed on the Activity tab.
How do I save a notification for later?
Point at the notification and click Add to bookmarks. It then shows on the Bookmarks tab.
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