How to use list view in ClickUp

Group tasks by Priority, show or hide columns such as Status, and open a task from the List view in ClickUp to keep a project list easy to scan.

Quick answer

Open the List view for your list, click Group to choose what the tasks are organised by, such as Priority, then open Columns to show or hide fields like Status. Click any task name to open it. Changes show at once and can be saved as a view.

Steps at a glance

  1. Open your list and stay on the List tab.
  2. Click Group to open the Group by menu.
  3. Open the Status drop-down to see grouping options.
  4. Choose Priority to regroup the tasks.
  5. Click Columns to open the Fields panel.
  6. Turn the Status field back on.
  7. Click a task name to open it.

Interactive demo

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Summary

List view shows every task in a list as a row, with columns for details such as assignee, due date, priority and status. Grouping and columns let you reshape that table so the information you need is on screen without leaving the list.

Step-by-step guide

  1. Step 1

    Open the Group menu

    Open your list and make sure the **List** tab is selected. Click **Group: Status** in the toolbar above the task rows. A **Group by** panel opens with the current grouping and an **Ascending** order.

  2. Step 2

    Choose what to group by

    Click the **Status** drop-down inside the **Group by** panel. A menu lists the fields you can group by, including Status, Assignee, Priority, Tags and Task Type.

  3. Step 3

    Group tasks by Priority

    Select **Priority** from the menu. The toolbar now reads **Group: Priority** and the tasks sit under a **No Priority** heading. A **Save view** button also appears, so you can keep the new layout.

  4. Step 4

    Open the Columns menu

    Click **Columns** in the toolbar. The **Fields** panel slides in on the right, with the visible fields at the top and more **Properties** below.

  5. Step 5

    Show the Status column

    Use the toggle next to a field to show or hide its column. Search for a field in **Search Task Fields** if the list is long, then switch on **Status** to bring that column back into the list.

  6. Step 6

    Open a task from the list

    Close the panel, then click a task name such as **Draft homepage copy**. The task opens with its status, assignees, dates and priority in one place.

Why this matters

You have a launch list with a handful of tasks and need to see what is urgent, or hide a column that is cluttering the page. Reshaping the list takes seconds and saves you from scrolling or opening every task.

Frequently asked questions

  • What can I group tasks by in list view?

    The Group by menu offered Status, Assignee, Priority, Tags, Due date and Task Type.

  • Does grouping change my tasks?

    No. Grouping only changes how the list is displayed. A Save view button appears after you change it if you want to keep the layout.

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