How to invite collaborators to an Airtable base
Invite collaborators to an Airtable base by email: open Share, enter an address, pick the new collaborator, add a message, and send the invite.
Quick answer
Open your base, click Share in the top right, and type a collaborator's email address into the Invite by email field. Pick the New collaborator suggestion, add an optional message, and click Invite to send it. Notify people is checked by default, so the person is also notified.
Steps at a glance
- Open your base and click Share.
- Type an email address in Invite by email.
- Pick the New collaborator suggestion.
- Add an optional message.
- Click Invite to send the invitation.
Interactive demo
Summary
Inviting collaborators lets teammates work in the same Airtable base. The Share dialog handles the whole flow: enter an email address, add a message, and send. It keeps access to a base deliberate instead of passing around a link.
Step-by-step guide
Step 1
Click Share
Open your base and click **Share** in the top right of the toolbar. The "Share “Project database”" dialog opens on the **Invite collaborators** tab.
Step 2
Enter an email address
Click the **Invite by email...** field and type the email address of the person you want to add. The dialog also shows **Anyone can access as an editor** for the invite link.
Step 3
Pick the new collaborator
Select the address from the suggestion labelled **New collaborator**. The address then appears as a chip, and you can remove it with **Remove teammate@example.com** if you chose the wrong one.
Step 4
Add a message
Click **Add a message (optional)** and write a short note for the person you are inviting. **Notify people** is checked, and **Cancel** takes you back to the main share view.
Step 5
Send the invite
Click **Invite** to send the invitation. In this walkthrough we stop at the button and do not click it, so no real invitation goes out.
Why this matters
You have built a base and now a teammate needs to add records or review progress. Inviting them by email gives them direct access to the same base, so nobody works from an exported copy that goes out of date.
Frequently asked questions
Can I invite more than one person?
This capture shows one address. The field is labelled **Invite by email...**, and each address you pick appears as its own chip with a remove button.
Do I have to write a message?
No. The message field is labelled **Add a message (optional)**, so you can leave it empty and click **Invite**.
Related guides
Continue with more step-by-step guides for getting work done.
How to share your Airtable base with othersLearn how to share your Airtable base with others by inviting a collaborator by email, adding an optional message, and sending the invite.
How to create a database in AirtableCreate a database in Airtable from scratch: start a blank app from the home screen, then rename your new base so it is easy to find later.
How to add a new field in AirtableAdd a new field to an Airtable table from grid view: open the add field menu, pick a field type, name it, and create the new column in seconds.
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