Quick answer
To add members to a Notion workspace, click your workspace name in the top-left sidebar, select Settings, then open the Members tab. Click Add members, enter the email addresses of the people you want to invite, choose their permission level, and send the invitation. New members receive an email to join.
Steps at a glance
- Click your workspace name in the top-left sidebar
- Select Settings from the dropdown menu
- Open the Members tab
- Click Add members
- Enter the email addresses of people to invite
- Choose a permission level for each person
- Send the invitation and wait for acceptance
Summary
Adding members to a Notion workspace lets you bring teammates in to create, edit, and collaborate on pages together. Notion handles this through workspace-level settings, where admins can send email invitations and set permission levels for each new member.
Step-by-step guide
Step 1
Open workspace settings
Click your workspace name in the upper-left corner of the sidebar. A dropdown menu will appear with several options.
Step 2
Go to Settings & members
Select Settings from the dropdown menu. This opens a window with tabs for different workspace configuration options, including billing, security, and people.
Step 3
Select the Members tab
Inside the settings window, click Members (this may appear as People depending on your plan). This tab shows everyone currently in your workspace along with their role.
Step 4
Click Add members
Select the Add members button near the top of the Members tab. A text field will appear where you can type one or more email addresses.
Step 5
Enter email addresses
Type the email address of each person you want to invite, pressing enter after each one to add multiple people at once. Double-check spelling before continuing, since invites go out immediately after sending.
Step 6
Set permission level and send
Choose whether each invitee joins as a Member, who can access all shared team pages, or a Guest, who only sees specific pages you share with them. Click Send invite to email everyone on the list.
Step 7
Confirm membership once accepted
Invited people receive an email with a link to join the workspace. Once they accept, they'll appear in the Members tab, and you can start sharing pages, adding blocks, or building out shared docs together — for example, you might want to explore how to add blocks to a page as a next step.
Why this matters
You're starting a new project and need your team inside the same Notion workspace so everyone can edit pages, leave comments, and stay in sync. Adding members correctly means the right people get access immediately, without you having to re-share individual pages later.
Frequently asked questions
What's the difference between a member and a guest in Notion?
Members can access every page shared with the team and count toward your workspace's billed seats on paid plans. Guests only see specific pages that someone shares with them directly, making guests useful for external collaborators who need limited access.
Do I need a paid plan to add members?
No, you can add members on Notion's free plan, though free workspaces have a limit on the number of members and blocks. Paid plans charge per member and remove most of these limits.
Can any member invite new people to the workspace?
Only admins can invite members by default. Depending on workspace settings, regular members may be able to request an invite, which an admin then approves.
Can I change a member's permission level after adding them?
Yes, go to Settings, open the Members tab, find the person's name, and use the dropdown next to their role to switch between Member, Guest, or Admin.
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