How to add members to a Notion workspace

Learn how to invite new members to your Notion workspace by email, assign permission levels, and manage collaborator access.

Quick answer

To add members to a Notion workspace, click your workspace name in the top-left sidebar, select Settings, then open the People tab. Click Add members, enter the email addresses of the people you want to invite, check the role (Workspace owner by default), and send the invitation. New members receive an email to join.

Steps at a glance

  1. Click your workspace name in the top-left sidebar
  2. Select Settings from the dropdown menu
  3. Open the People tab
  4. Click Add members
  5. Enter the email addresses of people to invite
  6. Check the role shown in the invite dialog
  7. Click Send invite to send the invitation

Interactive demo

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Summary

Adding members to a Notion workspace lets you bring teammates in to create, edit, and collaborate on pages together. Notion handles this through workspace-level settings, where admins can send email invitations and set permission levels for each new member.

Step-by-step guide

  1. Step 1

    Open workspace settings

    Click your workspace name in the upper-left corner of the sidebar. A dropdown menu will appear with several options.

  2. Step 2

    Go to Settings & members

    Select Settings from the dropdown menu. This opens a window with tabs for different workspace configuration options, including billing, security, and people.

  3. Step 3

    Select the People tab

    Inside the settings window, click People in the Workspace section. The Members sub-tab lists everyone currently in your workspace.

  4. Step 4

    Click Add members

    Select the Add members button near the top right of the People tab. A dialog opens where you can type or paste one or more email addresses, separated by commas.

  5. Step 5

    Enter email addresses

    Type the email address of each person you want to invite, separating several addresses with commas. Double-check spelling before continuing, since invites go out immediately after sending.

  6. Step 6

    Set permission level and send

    Check the role under Select role (it defaults to Workspace owner), add an optional message, then click Send invite to email everyone on the list.

Why this matters

You're starting a new project and need your team inside the same Notion workspace so everyone can edit pages, leave comments, and stay in sync. Adding members correctly means the right people get access immediately, without you having to re-share individual pages later.

Frequently asked questions

  • What's the difference between a member and a guest in Notion?

    Guests are listed on their own Guests sub-tab of People, separate from the Members sub-tab.

  • Do I need a paid plan to add members?

    Add members is available on the Free plan: the dialog opens without an upgrade prompt. This guide does not cover Free plan member limits.

  • Can any member invite new people to the workspace?

    The invite link on the People tab is visible only to people with permission to invite members to the workspace.

  • Can I change a member's permission level after adding them?

    Open Settings, then the People tab, and use the Members sub-tab to see everyone in the workspace. This guide does not cover changing roles.

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