Quick answer
Open the Notion page you want to save, click the ••• menu in the top-right corner, select Export, choose PDF as the format, pick your content options, then click Export to download the file to your computer. This works on any page or database using Notion's free plan, no add-ons required.
Steps at a glance
- Open the page or database you want to export
- Click the ••• menu icon in the top-right corner
- Select Export from the dropdown menu
- Choose PDF from the format dropdown
- Set the Include content and sub-page options
- Click Export to generate and download the file
Summary
Notion's built-in export tool lets you save any page or database as a PDF file directly to your computer. It's a quick, free way to back up notes, share polished documents, or archive content outside your workspace.
Step-by-step guide
Step 1
Open the page you want to export
Navigate to the Notion page or database you want to save as a PDF. If your content is spread across several linked pages, consider whether you want to export just this page or include its sub-pages in the same file.
Step 2
Click the ••• menu
Look for the three-dot icon in the upper-right corner of the page, next to the Share button. Clicking it opens a dropdown with options for the current page, including Export.
Step 3
Select Export from the dropdown
Choose Export from the list of options. A window will appear in the center of your screen asking which file format you'd like to use.
Step 4
Choose PDF as the export format
In the format dropdown, select PDF. Notion also supports Markdown, HTML, and CSV, but PDF is the best choice for a shareable, print-ready document.
Step 5
Configure the Include content settings
Use the Include content dropdown to decide whether the export should cover only this page, or this page plus all its sub-pages. If your page uses toggles, check whether you want their content expanded or collapsed in the final PDF, since collapsed toggles won't show their hidden text.
Step 6
Click Export to download the file
Once your settings look right, click the Export button. Notion will generate the PDF and prompt you to save it to your computer, usually within a few seconds for smaller pages.
Step 7
Check the file and share if needed
Open the downloaded PDF to confirm the layout, images, and text look correct. If you plan to send the original page instead of a static copy, you can share a page directly with a link rather than exporting it.
Why this matters
You've finished a project brief, a set of meeting notes, or a client report in Notion and need to send someone a static file they can open without a Notion account. Exporting to PDF gives you a portable, offline copy in seconds.
Frequently asked questions
Do I need a paid Notion plan to export to PDF?
No. Exporting a single page or database to PDF is available on Notion's free plan. Bulk workspace exports may take longer to process but aren't restricted to paid tiers.
Can I export a page that was shared with me by someone else?
Yes, as long as you have at least edit access to the page. If you only have viewer permissions, you won't see the Export option and will need to ask the owner for higher access.
Will exported toggles and databases show all their content?
Toggle blocks only show expanded content if you set them to appear open before exporting. Database entries export based on the current view, so switch to a table view showing all the rows and columns you want included.
Can I export an entire workspace instead of one page?
Yes. Workspace owners can export all pages at once from the workspace settings, though this typically produces a folder of files rather than a single combined PDF.
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