How to export a Notion page to PDF

Step-by-step instructions for exporting a Notion page to PDF using the built-in export menu, plus tips for formatting and troubleshooting.

Quick answer

Open the Notion page you want to save, click the ••• menu in the top-right corner, choose More, then Export, set the format to PDF, pick your page content option, then click Export to download the file to your computer. A single page exports on Notion's free plan; including sub-pages needs the Business plan.

Steps at a glance

  1. Open the page or database you want to export
  2. Click the ••• menu icon in the top-right corner
  3. Choose More, then Export, from the menu
  4. Choose PDF from the format dropdown
  5. Set Page content (Everything or Exclude files and images)
  6. Click Export to generate and download the file

Interactive demo

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Summary

Notion's built-in export tool lets you save any page or database as a PDF file directly to your computer. It's a quick, free way to back up notes, share polished documents, or archive content outside your workspace.

Step-by-step guide

  1. Step 1

    Open the page you want to export

    Navigate to the Notion page or database you want to save as a PDF. If your content is spread across several linked pages, consider whether you want to export just this page or include its sub-pages in the same file.

  2. Step 2

    Click the ••• menu

    Look for the three-dot icon in the upper-right corner of the page, to the right of the Share button. Clicking it opens an Actions menu with options for the current page. Export is tucked under More at the bottom.

  3. Step 3

    Select Export from the dropdown

    Choose More at the bottom of the menu, then Export. A window will appear in the center of your screen with the export settings, starting with the export format.

  4. Step 4

    Choose PDF as the export format

    In the format dropdown, select PDF. Notion also offers HTML and Markdown & CSV, but PDF is the best choice for a shareable, print-ready document.

  5. Step 5

    Configure the Include content settings

    Use the Page content dropdown to export Everything or Exclude files and images. You can also set the page format (such as Letter or A4) and the scale percent. The Include subpages option is marked Business, so it isn't available on the free plan. If your page uses toggles, open them before exporting.

  6. Step 6

    Click Export to download the file

    Once your settings look right, click the Export button. Notion will generate the PDF and download it to your computer.

  7. Step 7

    Check the file and share if needed

    Open the downloaded PDF to confirm the layout, images, and text look correct. If you plan to send the original page instead of a static copy, you can share a page directly with a link rather than exporting it.

Why this matters

You've finished a project brief, a set of meeting notes, or a client report in Notion and need to send someone a static file they can open without a Notion account. Exporting to PDF gives you a portable, offline copy in seconds.

Frequently asked questions

  • Do I need a paid Notion plan to export to PDF?

    No. Exporting a single page to PDF is available on Notion's free plan. Including sub-pages in the export is marked Business in the dialog, so it needs a paid plan.

  • Can I export a page that was shared with me by someone else?

    It depends on your access level. If you don't see Export under More in the ••• menu, ask the page owner for higher access.

  • Will exported toggles and databases show all their content?

    Database entries export based on the Database views setting, which defaults to Current view, so switch to a view showing all the rows and columns you want included.

  • Can I export an entire workspace instead of one page?

    Not from the page's Export dialog, which exports the current page. Check Notion's workspace settings for a full-workspace export.

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