How to share a Notion page

Learn how to share a Notion page with teammates, set permission levels, copy a link, or publish it publicly on the web.

Quick answer

To share a Notion page, open the page and click Share in the top-right corner, then enter a teammate's email or name and choose a permission level like Full access, Can comment, or Can view (Can edit needs a paid plan). Then click Share to send the invite. You can also copy the page link or publish it to the web for public access.

Steps at a glance

  1. Open the page you want to share.
  2. Click Share in the top-right corner.
  3. Enter a teammate's name or email address.
  4. Choose a permission level: Full access, Can comment, or Can view (Can edit needs a paid plan).
  5. Click Share next to the invite field to send access to that person.
  6. Or copy the page link to share it directly.
  7. Use the Publish tab to share the page publicly on the web.

Interactive demo

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Summary

Notion's Share menu lets you control exactly who sees a page and what they can do with it, from inviting a single collaborator to publishing a page for anyone on the web. Getting comfortable with these permission levels means you never have to worry about oversharing sensitive notes or under-sharing something your team needs.

Step-by-step guide

  1. Step 1

    Open the page you want to share

    Navigate to the page in your workspace sidebar and open it. If you haven't built the page yet, you can first learn how to create a page and add content before sharing it with anyone.

  2. Step 2

    Click Share in the top-right corner

    Every page in Notion has a Share button in the top-right corner of the screen. Clicking it opens a panel showing the current access list, an invite field, and options to copy a link or publish the page.

  3. Step 3

    Invite specific people to the page

    Type the name or email address of the person you want to invite into the input field. Then click Share to send the invite. You can also add a message to the invite.

  4. Step 4

    Choose the right permission level

    Before sending the invite, open the permission dropdown (it says Full access by default) inside the invite field. Full access lets them edit, comment, and share the page, Can comment limits them to suggesting and commenting, and Can view is read-only. Can edit, which allows editing without resharing, shows a Plus badge and needs a paid plan.

  5. Step 5

    Copy the page link for quick sharing

    If you'd rather not send an individual invite, select Copy link in the Share menu. Only people who already have access to the page can open the link, so give them access first. It is useful for dropping into chat or documentation.

  6. Step 6

    Publish the page to the web (optional)

    Open the Publish tab inside the Share menu if you want the page visible to anyone on the internet, not just workspace members. Click Publish to put the page on the web; anyone with the link can then view it and see contributor names.

  7. Step 7

    Review and manage access anytime

    Return to the Share menu whenever you need to see who currently has access or change someone's permission level. This is also where you'd go if you're managing a growing team and want to double check who can view project pages after you add members to your workspace.

Why this matters

You've just finished a project brief or meeting notes and need your manager or a client to see it right away. Knowing how to share a Notion page properly means they get access instantly, with the right permissions, instead of you exporting files or copying content into an email.

Frequently asked questions

  • Can I share just one page without giving access to my whole workspace?

    Yes. Inviting someone through the Share menu on a specific page gives them access to that page, not your entire workspace, unless you separately add them as a full member.

  • What's the difference between sharing a page and publishing it to the web?

    Sharing invites specific people with page-level permissions, while publishing creates a public link anyone on the internet can view, regardless of whether they have a Notion account.

  • Do I need a paid plan to share pages in Notion?

    Mostly no. Sharing a page, copying its link, and publishing to the web are all available on the Free plan, but the Can edit permission level needs a paid plan and guest limits may apply.

  • Can I stop someone's access after I've shared a page with them?

    Yes. Open the Share menu on the page, find their name in the access list, and change their permission level at any time.

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